SRAL Bylaws

SANTA RITA ART LEAGUE

Green Valley, Arizona

B Y L A W S

ARTICLE 1. ORGANIZATION

SECTION 1. Name - The name of this non‑profit organization is "THE SANTA RITA ART LEAGUE" of Green Valley, Arizona, also referred to herein as "The League".

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SECTION 2. Mission - The mission of the Santa Rita Art League is to promote an awareness, appreciation and development of talent in various forms of visual art within Green Valley Recreation.

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ARTICLE II. MEMBERSHIP IN THE LEAGUE

SECTION 1. Membership - Members are persons who desire to actively support the mission of The League by participating in meetings and activities. Members may be amateur or professional. Members are required to pay dues annually to maintain membership. Members have the right to:

Vote at meetings
Hold office
Participate in all activities of The League
Receive the monthly newsletter

Any GVR (Green Valley Recreation, Inc.) member or tenant in good standing may become a member by completing a membership application and paying annual dues. Membership terminates by request or failure to pay dues.

An eligible guest must live outside a 20-mile radius of the GVR boundaries. (The Club may grant guest privileges at their own discretion, as long as the guests are eligible GVR guests. No club may grant honorary membership or the equivalent to anyone not a GVR member). All members shall abide by published GVR rules and regulations and the member Code of Conduct. A guest with GVR privileges may attend two monthly meetings without joining the Club.

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SECTION 2. Dues and Fiscal Period -

The fiscal year shall be January 1 to December 31. A year-end financial statement shall be filed with GVR by The League on or before January 17 each year.
Annual dues shall be determined by the Board of Directors, subject to approval of the membership.
Annual dues are due and payable before December 31 each year and cover the period January 1 to December 31.

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SECTION 3. Meetings and Member Responsibilities - Members meet monthly through the year. An official meeting will only be conducted if there is business to be transacted, such as election of officers. Routine business will be conducted by the Board of Directors. Fifteen percent (15%) of the membership constitutes a quorum for the transaction of business at any official meeting. The following agenda should be followed:

Reports from officers and committee chairs only if there is important information to be presented.
Approval of the next year's budget (when applicable).
Election of officers and chairpersons (when applicable).
Sharing of art talent by members or guests.
Other matters scheduled on the agenda or raised from the floor by members.

Each member shall have one (1) vote. Special meetings may be called by The League President, at the discretion of the Board, when necessary or upon petition of twenty percent of members. If possible each member should be notified at least two weeks before Special meetings. The notice will include the purpose, time and place of the special meeting.

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ARTICLE III. THE BOARD OF DIRECTORS

SECTION 1. Members of the Board - The Board shall consist of the elected Officers andchairs of standing committees. The Officers and Committee Chairpersons are proposed by the Nominating Committee and approved by the Members. Additional chairpersons can be appointed as needed. The Nominating Committee shall consist of the First Vice President and two non Board members. Each board member should have a copy of and be familiar with these Bylaws and her/his assigned position description. The election of board members will take place in February and installation will take place in April. The term for Executive Board Members and officers, will be for one year, but they may be elected for successive terms.

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SECTION 2. Responsibilities of the Board - The control and management of The League shall be vested in the Board of Directors. Specific responsibilities include:

Determine and publish the organization's mission and set policies for its operation.
Develop plans and goals (short and long term) for the organization to accomplish and evaluate progress.
Establish fiscal policy for the organization, ensuring that there are financial controls and stability.
Ensure that a communication link is maintained with the members, GVR and the community.
Ensure that the provisions of these Bylaws are followed or are updated to reflect changes.
All activities of this Club and its members shall be in accordance with the published Bylaws, Policies and Code of Conduct of Green Valley Recreation, Inc.

Every decision made by the majority of the directors present at any meeting held in which there is a quorum shall be deemed to be binding on the organization. Directors shall receive no compensation for their services. A majority of the Executive Board is required to authorize any member of the board to enter into any contract or execute any instrument in the name of the board on behalf of The League. Unless so authorized by the Executive Board, no officer or any member shall have any power or authority to bind The League by any contract or agreement or to pledge its credit or to render it liable for any purpose or to any amount.

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SECTION 3. Meetings of the Board - The board shall meet monthly, except when canceled by the President. Meetings will normally be conducted two weeks after the general meeting of members. A predetermined time and place shall be established by the President with the consent of the majority of the Board present. A quorum shall consist of two thirds (2/3�s) of the board members.

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ARTICLE IV. OFFICERS

SECTION 1. Officers - The positions shall include: President, First Vice-President/Nominations Chair, Second Vice President, Secretary, and Treasurer. A Nominations Committee, led by the 1^st Vice President, will prepare a slate of officer candidates prior to elections. Additional candidates may be nominated from the floor before the vote is conducted during the annual meeting of Members. If there is more than one candidate for a particular office, the vote will be conducted by secret ballot. The nominating committee will count the ballots.

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SECTION 2. Duties - The officers shall preside at all meetings of both the Members and the Board of Directors as follows:

a. President.

The President shall provide leadership consistent with these Bylaws, policies and rules of The League. The President shall, subject to the control of the Board, have all of the general powers and duties which are usually vested in the office of President including, but not limited to the power to appoint committees from among members or directors at his/her discretion in order to conduct the affairs of The League. The President, or representative, shall represent The League in community activities concerning the League. The president shall acquire a working knowledge of parliamentary procedures.

b. First Vice-President/Nominations Chair.

In the absence of the President, the First Vice-President shall perform all duties of the President; act as hostess/host for The League at regular meetings and special functions, and cooperate with the hospitality chair; count members present to determine if there is a quorum; ensure that arrangements are made for tables, chairs, speaker podium/announcing system; and perform other duties as may be assigned by the president. The First Vice President will select two non Board members and the committee will propose a slate of Officers for approval by the members.

c. Second Vice-President.

The Second Vice-President shall be the Program Chair, and be responsible for the development of all programs of The League. In the absence of the President and the First Vice-President the Second Vice President performs duties of President, and shares responsibility for layout of the facility.

d. Secretary.

The Secretary shall be responsible for recording, publishing and distributing to Board members, minutes of each meeting of the Board of Directors, and a brief summary of General Meetings if requested by officiating officer. The Secretary shall be in charge of maintaining a file of official documents, letters, and non-financial records, answer all correspondence, and read minutes of a previous meeting.

e. Treasurer.

The Treasurer shall arrange for a bank account in a bank approved by the Board of Directors and shall annually arrange with the bank the signing officers for The League. The Treasurer is responsible for: The League's funds; keeping full and accurate accounts of all receipts and disbursements in records belonging to The League; depositing all monies with such depositories as designated by the board; and providing written and verbal financial reports at each meeting of the board and members. The financial records shall be audited or reviewed annually by a person designated by the Board. A notation concerning the results of the audit or review shall be recorded in the minutes of the subsequent meeting of Members. The Treasurer shall file a yearend financial statement with GVR.

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SECTION 3. Election and Terms of Officers - The election of new officers will be held in the month of February in order to meet the deadline of the Green Valley News Club Directory for the coming year. The present officers will remain in office until the meeting of members in April at which time the new officers will begin their term. Officers shall be elected for a term of one year. The president and the first and second vice-presidents may be re-elected for up to 3 consecutive terms. There are no limits on the number of consecutive terms the secretary and treasurer may serve. Any vacancy in the officers caused by death, resignation or disability shall be filled by appointment by the President with the concurrence of the board.

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ARTICLE V. STANDING COMMITTEES/CHAIRPERSON

SECTION 1. General - Each chairperson below will select a sufficient number of members to carry out the responsibilities of her/his committee. A detailed description of each chairperson's responsibilities will be maintained in the chairperson's files and all chairpersons' responsibilities will be maintained in the records of the President.

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SECTION 2. Membership Chairperson - shall be in charge of: registering guests, recruiting new members, renewing sustaining memberships, issuing membership cards and name tags to new members; keeping an accurate alphabetical directory of all members; and annually publishing an updated directory to all members.

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SECTION 3. Hospitality Chairperson - shall be responsible for the social hour at general meetings and any special function. This responsibility includes refreshments and clean‑up after League functions. The First Vice-President will serve on the committee and assist this chairperson.

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SECTION 4. Publicity Chairperson - shall arrange for all publicity for The League such as: preparing articles for the Green Valley News and Sun to announce meetings in the "Meetings column"; including announcements of art exhibits of members in the Annual and Weekly Cultural Calendar; and preparing publicity for special events sponsored by the League, placing in GVR "Keeping Current" and other relevant publications.

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SECTION 5. Art Chairperson - shall be responsible for thehanging and dismantling of all exhibits at GVR facilities.

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SECTION 6. Editor of Newsletter/Chairperson - shall be responsible for publishing and distributing a monthly newsletter to the members for the months of October thru May, and produce name/address labels for the newsletter. The newsletter will not be published during the months June-September. The newsletter should report recent past events and planned future League events for the year. This person should work closely with the Publicity Chairperson.

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SECTION 7. Classes and Workshops - recruits instructors and makes all other arrangements.

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SECTION 8. Head Monitor - shall be familiar with the "Monitor Instructions" and ensure that members are trained accordingly; check that trained members have signed up on the monthly Monitor�s calendar, a.m. and p.m. Monday - Friday, to enable the Studio to be open each day. If there is no Monitor signed up the Studio cannot open. (See separate "Monitor Instructions").

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SECTION 9. Historian - shall keep a history of The League and organize photographs and records of significant events in a Scrapbook which shall be available at meetings for review by members.

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SECTION 10. Paint-out Chairperson - shall organize plein air painting trips, and find interesting locations.

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SECTION 11. Librarian - shall keep an inventory of all video tapes and books, and a record of names and dates when items are borrowed from the Library and check returns. The Chairperson should arrange to have video tapes and books available at the Studio, or at General Meetings as deemed appropriate. A notebook for recording checkout of books and videos will be kept on the Monitor�s desk.

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SECTION 12. Annual Abstract Art Competition Chairperson - shall organize a committee and arrange the "Annual Eva Briggs� Art Competition", with approval of the Board of Directors on all aspects.

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ARTICLE VI. FEES‑ ART SALES

Donations to the League from sales of paintings at League sponsored showings shall be determined by the Board.

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ARTICLE VII. AUTHORITY OF AND AMENDMENTS TO THESE BYLAWS

These Bylaws will be the governing document for the organization and operation of The League. The Board of Directors or any Regular Member may propose changes or amendments to this document. If the majority of the Board of Directors agrees to the proposed change, this change will be made available to Members at least 2 weeks prior to voting. Any changes to these Bylaws must be approved by GVR. Approval by at least two thirds (2/3�s) of the Members present at the meeting is required for the change to be adopted.

Inspection of Bylaws. An original copy of these Bylaws shall be maintained in the Studio at Santa Rita Springs, the secretary's files and a copy in the President's files. Each Board member shall be provided with a copy of these Bylaws by the Secretary. The Secretary should have a copy available at each meeting for review by Members.

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ARTICLE VIII. DISSOLUTION OF THE LEAGUE

If The League should dissolve, the Board of Directors will propose a plan to the Members for liquidation of funds and assets at a Special Meeting called by the President. Members will be notified of this special meeting by letter postmarked 30 days in advance of the meeting and addressed to their address of record. Upon dissolution of the Club, any assets, after all bills have been paid, shall be transferred to GVR.

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CERTIFICATION

The undersigned, being the President and Secretary of the Santa Rita Art League, do hereby certify that the foregoing "Bylaws of the Santa Rita Art League of Green Valley, Arizona" supersede all previous versions and amendments of the "CONSTITUTION of the Santa Rita Art League" and "SANTA RITA ART LEAGUE OF GREEN VALLEY, ARIZONA BYLAWS" dated prior to this date and further certify that these Bylaws have been approved by at least two thirds (2/3�s) of Members present at the meeting this date.

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Signed: __________________________ ______________
PresidentDate

Signed: __________________________ ______________
SecretaryDate

November, 2009